The portable gtd mini system

mini system

The newly spiffed up paper planner for the weekly review is working well. I found nifty slash pockets that fit the planner to hold the frequently changing lists.

The next step was to think about what the minimum elements were that I need to carry with me daily. I found a 2007 monthly calendar form at DIYPlanner that works well for me-that goes in the top slot of my index card holder. Then I discovered I could make mini-folders out of notecards that slip inside the holder. There are 4 mini-folders:

  1. Next actions/incoming
  2. Projects
  3. Ideas (someday/maybe)
  4. Information

Inside these are lists printed out from my Yahoo notepad. (any list application would work for this) This is a great capture/collection tool, as well as providing the information I need for planning on the fly. It works well in tandem with the desk paper planner and the lists on the computer.

During this process, I’ve updated the Daily Review and the Incoming Tasks cards. All nine updated information cards are now available here in one pdf file.

This entry was posted on June 23, 2007 at 4:10 pm and is filed under productivity. You can follow any responses to this entry through the RSS 2.0 feed. You can leave a response, or trackback from your own site.

7 Responses to “The portable gtd mini system”

  1. Organising Queen (Marcia) Says:
    June 23, 2007 at 6:50 pm

    Looks like you’ve got a good system going for you - well done!

  2. Gabe Says:
    June 24, 2007 at 3:59 pm

    your “Daily Review” link links to your “Incoming Tasks” Sheet. FYI.

  3. dailyplanit Says:
    June 24, 2007 at 5:00 pm

    Thanks for the heads-up, Gabe! should be fixed now…gosh it’s tough to be organized :)

  4. A paper planner tool for the weekly review « Daily PlanIt Says:
    June 24, 2007 at 5:27 pm

    [...] The portable gtd mini system includes nine information cards in one pdf [...]

  5. Bill Says:
    June 25, 2007 at 10:31 pm

    I like it. It looks both functional and portable.

  6. Matthew Cornell Says:
    August 19, 2007 at 6:23 pm

    Thanks for the post. I recommend to clients they carry the following:

    o calendar
    o actions list
    o [waiting for]
    o [projects]
    o capture tool (i.e., blank pad/cards)
    o Action Support folder (for actions needing paper that doesn’t have a dedicated folder)
    o Read/Review folder (for those “between” moments - only for FYI reading, BTW)
    o relevant project folders

  7. Organize IT 1st Birthday Interview: Part 2 » Advice on organized and productive living through lifehacks and GTD » Organize IT Says:
    August 21, 2007 at 9:45 am

    [...] high enough.“ Rosemary Honn: “I have become more effective since implementing the portable GTD mini-system, and now have my frequently changing lists in Google docs and print them out as part of the weekly [...]

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