Some projects have what I think of as dependencies. (I believe David Allen would call these waiting for!) For example, my garage project depends on good weather, and has therefore shifted to the back burner. Sometimes we may not be able to proceed until someone else has accomplished something, or we get a reply to an email. The key question becomes: “When should I look at this project again?” and then making a reminder entry in your calendar.
Other important skills
- Recognizing a project that is one of the 20% that require planning beyond the next action.
- Recognizing a task that is too vague, and knowing how to make it specific.
- Recognizing an incoming task, and knowing where to put it in your system.
- Deciding what tools to use to capture ideas and manage projects.
It takes thought
- To make decisions regarding email, paper, information.
- To set priorities
- To plan projects and determine action steps
20% of projects require further planning
Project plans need not be complex, but the format you use should allow enough room to think in as much detail as you need. A sheet of paper, a page in a planner or a 4×5 index card may be sufficient. A folder to gather materials in may be needed for larger projects.
Additional Reading
- How to meet deadlines at ehow.com
